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Guidance on submitting Suspicious Transaction Reports in Generation 1 reporting format

The FINTRAC Web Reporting System was updated on July 8, 2024, with changes to the Suspicious Transaction Report form, which reflect the legislative amendments that came into force on June 1, 2021. It includes added functionality that allows for a more streamlined experience when reporting transactions to FINTRAC.

Due to a cyber incident on March 2, 2024, the FINTRAC Web Reporting System was taken offline until it was updated with new features and suspicious transaction report form fields. We understand that reporting entities may have suspicious transaction reports from this period which contain information structured for the former reporting format. The following guidance will help you use the current version of the FINTRAC Web Reporting System to submit Generation 1 suspicious transaction reports to FINTRAC.

Mandatory fields for validation of suspicious transaction reports submitted through the FINTRAC Web Reporting System

When entering information into the FINTRAC Web Reporting System, refer to the following Field Correspondence Table in Annex A, which provides the equivalency for key form fields in the new reporting system.

Please note that the following fields are now mandatory to successfully complete suspicious transaction report validation in the FINTRAC Web Reporting System and should be completed as follows:

The location number is created and assigned to you by FINTRAC during the enrolment process to the FINTRAC Web Reporting System and maintained by your FINTRAC Web Reporting System administrator. As of this time, you will not have the ability to add new locations or edit existing locations in the FINTRAC Web Reporting System. If a transaction you are reporting occurred in a new location – please use the location of your headquarters for the time being.

Annex A - Field Correspondence Table

Suspicious Transaction Report – Generation 1 Fields Suspicious Transaction Report – Current Fields (Generation 2)
Field ID Field Name Field
General Information
STR.A.01 Reporting entity's identifier number*
(if applicable)		 * Reporting entity number
N/A Reporting entity report reference number ‡ Reporting entity report reference number
STR.A.02 Reporting entity's full name*  N/A
Which one of the following types of reporting entities best describes you?
STR.A.11 Which one of the following types of reporting entities best describes you?* * Activity sector
Whom can FINTRAC contact about this report?
STR.A.07 Contact - Surname* † Surname
STR.A.08 Contact - Given name* † Given name
STR.A.09 Contact - Initial/Other Other/initial
STR.A.10 Contact - Telephone number
(with area code)*		 † Telephone number
STR.A.10A Contact - Telephone extension number Extension
Transaction Information
Information about the transaction
System Transaction status indicator* * Was the transaction attempted?
New N/A † Reason transaction was not completed
STR.B1.01 Date of the transaction* † Date of transaction
STR.B1.10 How was the transaction conducted?* * Method of transaction
STR.B1.03 Night deposit indicator* Indicate under "Method of transaction"
STR.B1.04 Date of posting (if different from date of transaction) * Date of posting (if different from date of transaction):
Part A – Information about where the transaction took place
STR.A.03 Street address*

* Reporting entity location number in section Information about where the transaction took place

Interim measure: if the transaction occurred at a new location, put the location of your organization’s headquarters
STR.A.04 City*
STR.A.05 Province*
STR.A.05 Province*
STR.A.06 Postal code*
Starting Action
Part B1 – Information about the transactions (initiation)
STR.B1.05 Type of funds involved in initiating transaction* ‡ Type of funds, assets or virtual currency (In/Out)
STR.B1.06 Amount of transaction* * Amount:
STR.B1.07 Transaction currency code* - Enter CAD if Canadian dollars or USD for United States dollars. If another type of currency is involved, refer to FINTRAC's guidance for submitting reports by fax or mail. † Currency
STR.B1.09 Other entity or person account number* (if applicable) Input into “† Account number” in Starting Action(s)
STR.B2.12 Disposition of funds* * Details of disposition:
Completing Action
Part B2 and Part C – Information about the transaction disposition(s) and account details
STR.B2.13 Amount of disposition* * Amount:
STR.B2.14 Disposition currency code* † Currency:
STR.B2.15 Other institution, entity or person name and number “+Name of entity:” under the Completing Action for Entity
STR.B2.16 Other entity or person account number or policy number* (if applicable) “Account number” or “Policy number” field under the Completing Action section for Person or Entity
STR.C.02 Account number* (if this part is applicable) “† Account number” in Completing Action(s)
STR.C.03 Type of account* (if this part is applicable) † Account type
STR.C.04 Account currency code* - Enter CAD if Canadian dollars or USD for United States dollars. If another type of currency is involved, refer to FINTRAC's guidance for submitting reports by fax or mail. † Account currency
STR.C.05 Full name of each account holder (like individual(s) or entity that hold the account)* (if this part is applicable) † Last Name
STR.C.05 Full name of each account holder (like individual(s) or entity that hold the account)* (if this part is applicable) † Given name
STR.C.05 Full name of each account holder (like individual(s) or entity that hold the account)* (if this part is applicable) Other/Initial
STR.C.06 Date opened † Date account opened:
STR.C.07 Date closed Date account closed
STR.C.08 Status of the account at the time the transaction was initiated* (if this part is applicable) † Status of account at time of transaction
Conductor information
Part D – Information about individual conducting transactions
STR.D.01 Surname Input into corresponding fields under section Information about the individual conducting transaction(s)
STR.D.02 Given name
STR.D.03 Other/Initial
STR.D.04 Client number assigned by reporting entity* (if applicable)
STR.D.05 Street address
STR.D.06 City
STR.D.08 Country
STR.D.07 Province or state
STR.D.07 Province or state
STR.D.09 Postal or Zip code
STR.D.11 Home telephone number (with area code)
STR.D.12 Individual's identifier “Identifier type” in Identification information of the person, Completing action
STR.D.18 Individual's business telephone number (with area code) Input into “Telephone number”
STR.D.18A Telephone extension number Extension number
STR.D.16 Individual's date of birth Date of birth
STR.D.10 Country of residence Country of residence
STR.D.10A Country of citizenship N/A
STR.D.17 Individual's occupation Occupation
STR.D.19 Individual's employer Name of employer
Beneficiary Information /on behalf of - entity
Part E - Information about the entity on whose behalf transaction was conducted (where applicable)
STR.E.01 Name of corporation, trust or other entity Name of entity
STR.E.02 Type of business “Type of structure of the entity” under Information about the structure of the entity
STR.E.03 Street address Street address
STR.E.04 City Input under corresponding fields in section Information about the entity on whose behalf the transaction was conducted or attempted (if applicable)
STR.E.05 Country
STR.E.06 Province or state
STR E.07 Postal or Zip code
STR.E.08 Business telephone number
STR.E.8A Telephone extension number
STR.E.09 Incorporation number
STR.E.10 Jurisdiction of incorporation – Country Jurisdiction of issue (country) of incorporation
STR.E.11 Jurisdiction of incorporation – Province or state Jurisdiction of issue (province or state) of incorporation:
STR.E.12 Individual(s) authorized to bind the entity or act with respect to the account (up to three) “Surname, Given name and Other/Initial” fields under Person authorized to bind the entity or act with respect to the account
Beneficiary information/ on behalf of - individual
Part F – Information about the entity on whose behalf transaction was conducted (where applicable)
STR.F.01 Surname Input under corresponding fields in section Information about the person on whose behalf the transaction was conducted or attempted
STR.F.02 Given name
STR.F.03 Other/initial
STR.F.04 Street Address
STR.F.05 City
STR.F.07 Country
STR.F.08 Province or state
STR.F.09 Postal or Zip code
STR.F.10 and 10A Office phone number and phone extension number “Telephone number” and “Extension number” fields under subsection “Information about the employer’s address”
STR.F.11 Individual’s date of birth Date of birth
STR.F.12 Individual’s identifier “Identifier type” under subsection “identification of the person”
STR.F.13 ID number “Number associated with identifier type” under subsection “identification of the person”
STR.F.14 Country of residence Input under corresponding fields in section Information about the person on whose behalf the transaction was conducted or attempted
STR.F.14.A Country of citizenship
STR.F.15 Jurisdiction of issue – Country Input under corresponding fields in subsection “Information about the employer’s address”
STR.F.16 Jurisdiction of issue – Province or state
STR.F.17 Individual’s occupation
STR.F.18 Individual’s employer
STR.F.19 Employer’s street address
STR.F.20 Employer’s city
STR.F.21 Employer’s province or state
STR.F.22 Employer’s country
STR.F.23 Postal or Zip code
STR.F.24 and 24A Employer’s business phone number and phone extension number
STR.F.25 Relationship of the individual named in Part D to the individual named above Relationship
Details of Suspicion
Part G – Description of suspicious activity
STR.G.01

Please describe clearly and completely the factors or unusual circumstances that led to the suspicion of money laundering or terrorist activity financing.*

Provide as many details as possible to explain what you found suspicious.

If this report is about one or more transactions that were attempted, also describe why each one was not completed

 *Please describe in clear, simple and concise language your grounds for suspicion of a money laundering or terrorist activity financing offence – including the facts, context, and indicators that allowed you to reach reasonable grounds for suspicion.
New mandatory field Select suspicion type *Suspicion type
Action Taken
Part H – Description of action taken (where applicable)
STR.H.01 Please describe what action, if any, was or will be taken by you as a result of the suspicious transaction(s).* *Please describe what action, if any, was or will be taken by you as a result of the suspicious transaction(s).

Instructions for field categories (Generation 1)

Instructions for field categories (Generation 2)

Date Modified: