Module 2 Suspicious transaction report specifications
Version 4.2.2
Includes specifications for Suspicious Transaction Reports (STR)
5.2.1 Detailed Specification Layout (Format Version 04) - STR
The following specifications outline the format for suspicious transaction reports (STR) included in a batch, based on batch report format version “04”.
Changes to this module are editorial revisions only. There are no legislative changes or changes in format.
Any report parts that are not applicable do not need to be included. However, all fields in each applicable part must be included, unless you are deleting a report (as explained in Section 3.4 and Part A below). If any fields in applicable parts have no data, pad those fields with spaces or zeros according to the required field format. For additional information about STR fields, refer to STR guidance.
The layout for each STR report will be as follows, with all the parts of each transaction together:
- Part A
- Transaction 1
- Transaction 2, etc. (if there is more than one transaction to include in the report)
- Part G
- Part H (if applicable)
You can choose either of the following layouts for the parts of each transaction in your STR reports:
- Part B1, Part B2, Part D and any of Parts C, E or F that are applicable; or
- Part B1, Part B2, Part C if applicable, Part E or F if applicable, and Part D.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“A1” |
± |
Report sequence number |
9(5)RJZ |
Report sequence number within the preceding sub-header |
± |
Reporting entity report reference number |
X(20)LJ |
A unique report reference number is required for each report submitted from the same reporting entity. |
± |
Action code |
X(1) |
If you are submitting a new batch (batch type “A”), enter “A” to indicate there is no change or deletion as this is a new report. |
*1 |
Reporting entity's identifier number |
9(7)RJZ |
Enter your seven-digit identifier number assigned to you by FINTRAC at enrolment. For more information about this, contact your F2R administrator. |
*1A |
Reporting entity's location number |
X(15)LJ |
This represents information about where the transaction took place or was attempted. Location numbers are assigned during the FINTRAC enrolment process and maintained by your F2R administrator. For more information about this, contact your F2R administrator. |
*7 |
Contact's surname |
X(20)LJ |
Enter the surname of the individual FINTRAC can contact for clarification about this report. |
*8 |
Contact's given name |
X(15)LJ |
Enter the given name of the individual FINTRAC can contact for clarification about this report. |
9 |
Contact's other name/initial |
X(10)LJ |
Enter the middle initial or other name of the individual FINTRAC can contact for clarification about this report. |
*10 |
Contact person telephone number |
X(20)LJ |
Enter the telephone number of the individual FINTRAC can contact for clarification. Include the extension in field A10A if applicable. |
10A |
Contact person telephone extension number |
9(10)RJZ |
Enter the telephone extension number, if any available. |
*11 |
Type of reporting entity |
X(1)LJ |
Enter the appropriate code to indicate the type of activity applicable to the transaction that took place.
This field is mandatory. If it is not included, the report will be rejected. |
±12 |
Attempted transaction indicator |
9(1) |
If the transaction being reported was completed, enter “0”. If the transaction being reported was attempted, enter “1”. |
Total characters in Part A: 127 - Each STR must include Part A.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“B1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the reportable transaction included in the report, beginning at 01 and with a maximum of 99. If you have more than 99 transactions for a particular report, submit the rest on a separate report. |
*1 |
Date of transaction |
X(8)LJ |
Enter the date of the transaction that caused suspicion. If the transaction was outside normal business hours, and you do not have the date, use the night deposit indicator field. |
2 |
Time of transaction |
X(6)LJ |
Enter the time of the transaction that caused suspicion. If the transaction was outside normal business hours, and you do not have the time, use the night deposit indicator field. |
*3 |
Night deposit indicator |
9(1) |
If the transaction was outside normal business hours, enter a “1” in this field. Otherwise, enter “0”. |
4 |
Date of posting |
X(8)LJ |
Enter the date the transaction cleared, if this differs from the date of the transaction provided above. In the case of an attempted transaction, this field would not apply and should be space-filled. |
*5 |
Detail funds involved in initiating transaction |
X(1)LJ |
Enter the appropriate code to indicate the type of funds involved in initiating the transaction. If the selections provided do not cover the particular transaction, indicate “Other” and provide details in field 5A.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B5 is not available, you can space-fill this field. |
5A |
Other type of funds |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if code “L” is entered in field B5. |
*6 |
Amount of transaction |
X(15)d |
Enter the total of funds involved in the transaction, including two decimal places. This is the total amount received to start the transaction. What happens to that total will be explained in Part B2 as one or more dispositions. If this amount was not in Canadian funds, you do not have to convert it but provide the currency information in field B7. |
*7 |
Transaction currency |
X(3)LJ |
Enter the currency of the transaction, even if it was in Canadian funds. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
*8 |
Other institution name and number or other person or entity |
X(35)LJ |
This is for additional information about the funds described in field B5. Provide the name and the identification number if applicable of any other institution involved in the transaction or provide the name of any other person or entity involved in the transaction. If more than one other was involved, put the information about the others in Part G. |
*9 |
Other person or entity account number |
X(30)LJ |
This is for additional information about the funds described in field B5. Provide the account number if applicable of any other person or entity involved in the transaction. If more than one other was involved, put the information about the others in Part G. |
*10 |
How the transaction was conducted |
X(1)LJ |
Enter the appropriate code to indicate how the transaction was conducted or attempted. If the selections provided do not cover this particular transaction, indicate “Other” and provide details in field B10A.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B10 is not available, you can space-fill this field. |
10A |
Other description |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if code “G” is entered in field B10. |
11 |
ID number of the person initially identifying a suspicious transaction |
X(15)LJ |
Enter the identification number of the person who first identified the suspicious behaviour leading to the report. If that person does not have an identifier number, space-fill this field. |
Total characters in Part B1: 167 - Each STR must include Part B1.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“B2” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the disposition, beginning at 01. |
*12 |
Disposition of funds |
X(1)LJ |
Enter the appropriate code to indicate what happened to the funds involved in the transaction. If the selections provided do not cover this particular disposition, indicate “Other” and provide details in field B12A.
This field is mandatory. If the transaction being reported was attempted and, because of this, information for field B12 is not available, you can space-fill this field. |
12A |
Other description |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if code “L” is entered in field B12. |
12B |
Life insurance policy number |
X(30)LJ |
Provide the life insurance policy number if disposition was a “Life insurance policy purchase or deposit”. This field is required if code “H” is entered in field B12. |
*13 |
Amount of disposition |
X(15)d |
Enter the amount of funds involved in the disposition, including two decimal places. If the amount was not in Canadian funds, you do not have to convert it but provide the currency information in field B14. |
*14 |
Disposition currency |
X(3)LJ |
Enter the currency of the disposition, even if it was in Canadian funds. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
*15 |
Other institution name and number or other person or entity |
X(35)LJ |
This is for additional information about the funds described in field B12. Provide the name including the identification number if applicable of any other institution involved in the disposition or provide the name of any other person or entity involved in the disposition. If more than one person or institution was involved, put the information about the others in Part G. |
*16 |
Other person or entity account or policy number |
X(30)LJ |
This is for additional information about the funds described in field B12. Provide the account or policy number of any other person or entity involved in the disposition. If more than one person or entity was involved, put the information about the others in Part G. |
±17 |
On behalf of indicator |
X(1)LJ |
Enter the appropriate code to indicate on whose behalf the disposition of funds is made.
This field is required. If it is invalid, the report will be rejected. If you need to access this report in F2R, as explained in Section 3.4.2, this information will be at the top of Part B2 (above field 12). |
Total characters in Part B2: 139 - Each STR must include part B2.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“C1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the account information related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2). |
*1 |
Branch or transit number where account held |
X(12)LJ |
Enter the branch number, transit number, or other appropriate identifying number of the entity where the account is held, when applicable to the transaction. For example, if it is a bank account, enter the five-digit bank branch number and space-fill the rest of the field. |
*2 |
Account number |
X(30)LJ |
Enter the number of the account. |
*3 |
Account type |
X(1)LJ |
Enter the appropriate code to indicate the type of account. If the selections do not cover this particular account, indicate “Other” and provide details in field C3A.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C3 is not available, you can space-fill this field. |
3A |
Other description |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if “D” is entered in field C3. |
*4 |
Account currency |
X(3)LJ |
Enter the type of currency for the relevant account. Refer to the currency code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
*5A |
Account holder 1 |
X(45)LJ |
Enter the full name of each account holder, up to three. If there are more than three, you need not provide more. |
*5B |
Account holder 2 |
X(45)LJ |
Enter the full name of each account holder, up to three. If there are more than three, you need not provide more. |
*5C |
Account holder 3 |
X(45)LJ |
Enter the full name of each account holder, up to three. If there are more than three, you need not provide more. |
6 |
Date opened |
X(8)LJ |
Enter the date the individual or entity opened the account. |
7 |
Date closed |
X(8)LJ |
Enter the date the entity or individual closed the account, if applicable. |
*8 |
Status of the account |
X(1)LJ |
Enter the appropriate code to indicate whether the account was active, inactive or dormant at the time of the transaction.
This field is mandatory if this part is applicable. If the transaction being reported was attempted and, because of this, information for field C8 is not available, you can space-fill this field. |
Total characters in Part C: 222 - If a transaction was not related to an account, do not include Part C in the report for that transaction.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“D1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the individual conducting the transaction (must match the part sequence number of the corresponding transaction in Part B1) |
1 |
Surname |
X(20)LJ |
Enter the last name of the individual who conducted or attempted to conduct the transaction. |
2 |
Given name |
X(15)LJ |
Enter the first name of the individual who conducted or attempted to conduct the transaction. |
3 |
Other name/initial |
X(10)LJ |
Enter the middle initial or other name (if applicable) of the individual who conducted or attempted to conduct the transaction. This field requires reasonable efforts |
*4 |
Entity client number |
X(12)LJ |
Enter the client number issued to the individual who conducted or attempted to conduct the transaction, if applicable. This field is mandatory if applicable. |
5 |
Street address |
X(30)LJ |
Enter the civic address of the individual who conducted or attempted to conduct the transaction. |
6 |
City |
X(25)LJ |
Enter the town or city of the individual who conducted or attempted to conduct the transaction. |
7 |
Country |
X(2)LJ |
Enter the country of the individual who conducted or attempted to conduct the transaction. |
8 |
Province/State |
X(20)LJ |
Enter the province or state of the individual who conducted or attempted to conduct the transaction. |
9 |
Postal/zip code |
X(9)LJ |
Enter the zip code of the individual who conducted or attempted to conduct the transaction. |
10 |
Country of residence |
X(2)LJ |
Enter the country of permanent residence of the individual who conducted or attempted to conduct the transaction. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
10A |
Country of citizenship |
X(2)LJ |
Enter the country of citizenship of the individual who conducted or attempted to conduct the transaction. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
11 |
Home telephone number |
X(20)LJ |
Enter the home telephone number of the individual who conducted or attempted to conduct the transaction. This field requires reasonable efforts. |
12 |
Individual's identifier |
X(1)LJ |
Enter the appropriate code to indicate the document used to identify the individual who conducted or attempted to conduct the transaction. If the selections provided do not cover the identifier used, indicate “Other” and provide details in field D12A.
This field requires reasonable efforts. |
12A |
Other description |
X(20)LJ |
Provide a description of “Other” as explained above. |
13 |
ID number |
X(20)LJ |
Enter the number of the document described in field D12 or D12A that was used to identify the individual who conducted or attempted to conduct the transaction. |
14 |
Country of issue | X(2)LJ |
Enter the country of issue of the document used to identify the individual who conducted or attempted to conduct the transaction. |
15 |
Province/State of issue | X(20)LJ |
Enter the province or state of issue of the document used to identify the individual who conducted or attempted to conduct the transaction. |
16 |
Individual's date of birth |
X(8)LJ |
Enter the date of birth of the individual who conducted or attempted to conduct the transaction. |
17 |
Individual's occupation |
X(30)LJ |
Enter the occupation of the individual who conducted or attempted to conduct the transaction. |
18 |
Individual's business telephone number |
X(20)LJ |
Enter the business telephone number of the individual who conducted or attempted to conduct the transaction. |
18A |
Individual's business telephone extension number |
9(10)RJZ |
Enter the telephone extension number, if any available. |
19 |
Individual's employer |
X(35)LJ |
Enter the name of the entity or individual who is the employer of the individual who conducted or attempted to conduct the transaction. |
20 |
Street address | X(30)LJ |
Enter the civic address of the employer of the individual who conducted or attempted to conduct the transaction. |
21 |
City | X(25)LJ |
Enter the town or city of the employer of the individual who conducted or attempted to conduct the transaction. |
22 |
Country | X(2)LJ |
Enter the country of the employer of the individual who conducted or attempted to conduct the transaction. |
23 |
Province/State | X(20)LJ |
Enter the province or state of the employer of the individual who conducted or attempted to conduct the transaction. |
24 |
Postal/zip code | X(9)LJ |
Enter the postal or zip code of the employer of the individual who conducted or attempted to conduct the transaction. |
25 |
Employer's business telephone number |
X(20)LJ |
Enter the business telephone number of the employer of the individual who conducted or attempted to conduct the transaction. |
25A |
Employer's business telephone extension number |
9(10)RJZ |
Enter the telephone extension number, if any available. |
Total characters in Part D: 453 - Each STR transaction must include Part D.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“E1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the “on behalf of an entity” information related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2). |
1 |
Corporation, trust or other entity name |
X(35)LJ |
Enter the full name of the corporation or other entity on whose behalf the transaction was conducted or attempted. |
2 |
Type of business |
X(20)LJ |
Describe the type of business for the entity on whose behalf the transaction was conducted or attempted. |
3 |
Street address |
X(30)LJ |
Enter the full civic address of the entity on whose behalf the transaction was conducted or attempted. |
4 |
City |
X(25)LJ |
Enter the town or city of the entity on whose behalf the transaction was conducted or attempted. |
5 |
Country |
X(2)LJ |
Enter the country of the entity on whose behalf the transaction was conducted or attempted. |
6 |
Province/State |
X(20)LJ |
Enter the province or state of the entity on whose behalf the transaction was conducted or attempted. |
7 |
Postal/zip code |
X(9)LJ |
Enter the postal or zip code of the entity on whose behalf the transaction was conducted or attempted. |
8 |
Business telephone number |
X(20)LJ |
Enter the telephone number of the entity on whose behalf the transaction was conducted or attempted. |
8A |
Business telephone number extension |
9(10)RJZ |
Enter the telephone extension number, if any available. |
9 |
Incorporation number |
X(14)LJ |
Enter the incorporation number of the entity, if it is a corporation. |
10 |
Country of incorporation |
X(2)LJ |
Enter the country of issue of the incorporation number of the entity on whose behalf the transaction was conducted or attempted (if it was a corporation). |
11 |
Province/State of incorporation |
X(20)LJ |
Enter the province or state of issue of the incorporation number of the entity on whose behalf the transaction was conducted or attempted (if it was a corporation). |
12A |
Individuals authorized to bind the entity or act with respect to the account Individual's name 1 |
X(35)LJ |
Enter the name of an individual who has authority to conduct transactions through the account. |
12B |
Individuals authorized to bind the entity or act with respect to the account Individual's name 2 |
X(35)LJ |
Enter the name of an individual who has authority to conduct transactions through the account. |
12C |
Individuals authorized to bind the entity or act with respect to the account Individual's name 3 |
X(35)LJ |
Enter the name of an individual who has authority to conduct transactions through the account. |
Total characters in Part E: 316 - Do not include Part E in the report for that transaction if it was not conducted or attempted on behalf of an entity or if an employee deposited cash in his or her employer's business account.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“F1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the “on behalf of an individual” related to the disposition of funds (must match the part sequence number of the corresponding disposition in Part B2). |
1 |
Surname |
X(20)LJ |
Enter the surname of the individual on whose behalf the transaction is conducted or attempted. |
2 |
Given name |
X(15)LJ |
Enter the given name of the individual on whose behalf the transaction is conducted or attempted. |
3 |
Other name/initial |
X(10)LJ |
Enter the middle initial or other name (if applicable) of the individual on whose behalf the transaction is conducted or attempted. |
4 |
Street address |
X(30)LJ |
Enter the civic address of the individual on whose behalf the transaction is conducted or attempted. |
5 |
City |
X(25)LJ |
Enter the town or city of the individual on whose behalf the transaction is conducted or attempted. |
6 |
Country |
X(2)LJ |
Enter the country of the individual on whose behalf the transaction is conducted or attempted. |
7 |
Province/State |
X(20)LJ |
Enter the province or state of the individual on whose behalf the transaction is conducted or attempted. |
8 |
Postal/zip code |
X(9)LJ |
Enter the postal or zip code of the individual on whose behalf the transaction is conducted or attempted. |
9 |
Home telephone number |
X(20)LJ |
Enter the home telephone number of the individual on whose behalf the transaction is conducted or attempted. |
10 |
Office telephone number |
X(20)LJ |
Enter the office telephone number of the individual on whose behalf the transaction is conducted or attempted. |
10A |
Office telephone extension number |
9(10)RJZ |
Enter the telephone extension number, if any available. |
11 |
Individual's date of birth |
X(8)LJ |
Enter the date of birth of the individual on whose behalf the transaction is conducted or attempted. |
12 |
Individual's identifier |
X(1)LJ |
Enter the appropriate code to indicate the document used to identify the individual on whose behalf the transaction was conducted or attempted. If the selections provided do not cover the identifier used, indicate “Other” and provide details in field F12A.
This field requires reasonable efforts, if this part is applicable. |
12A |
Other description |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if code “E” is entered in field F12. |
13 |
ID number |
X(20)LJ |
Enter the number of the document described in field F12 or F12A that was used to identify the individual on behalf of whom the transaction was conducted or attempted. |
14 |
Country of residence |
X(2)LJ |
Enter the country of permanent residence of the individual on whose behalf the transaction was conducted or attempted. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
14A |
Country of citizenship |
X(2)LJ |
Enter the country of citizenship of the individual on whose behalf the transaction was conducted or attempted. Refer to the country code table in the technical documentation area of the Publications page on FINTRAC's Web site. |
15 |
Country of issue |
X(2)LJ |
Enter the country of issue of the document used to identify the individual on whose behalf the transaction was conducted or attempted. |
16 |
Province/State of issue |
X(20)LJ |
Enter the province or state of issue of the document used to identify the individual on whose behalf the transaction was conducted or attempted. |
17 |
Individual's occupation |
X(30)LJ |
Enter the occupation of the individual on whose behalf the transaction was conducted or attempted. |
18 |
Individual's employer |
X(35)LJ |
Enter the name of the entity or individual who is the employer of the individual on whose behalf the transaction was conducted or attempted. |
19 |
Street address |
X(30)LJ |
Enter the civic address of the employer of the individual on whose behalf the transaction was conducted or attempted. |
20 |
City |
X(25)LJ |
Enter the town or city of the employer of the individual on whose behalf the transaction was conducted or attempted. |
21 |
Country |
X(2)LJ |
Enter the country of the employer of the individual on whose behalf the transaction was conducted or attempted. |
22 |
Province/State |
X(20)LJ |
Enter the province or state of the employer of the individual on whose behalf the transaction was conducted or attempted. |
23 |
Postal/zip code |
X(9)LJ |
Enter the postal or zip code of the employer of the individual on whose behalf the transaction was conducted or attempted. |
24 |
Employer's telephone number |
X(20)LJ |
Enter the business telephone number of the employer of the individual on whose behalf the transaction is conducted or attempted. |
24A |
Employer's telephone extension number |
9(10)RJZ |
Enter the telephone extension number, if any available. |
25 |
Relationship to individual |
X(1)LJ |
Enter the appropriate code to indicate the relationship of the person conducting or attempting the transaction to the individual on whose behalf the transaction is conducted. If the selections provided do not cover the relationship, indicate “Other” and provide details in field F25A.
This field requires reasonable efforts, if this part is applicable. |
25A |
Other relationship |
X(20)LJ |
Provide a description of “Other” as explained above. This field is required if code “J” is entered in field F25. |
Total characters in Part F: 462 - Do not include Part F in the report for that transaction if it was not conducted or attempted on behalf of another individual or if an employee deposited cash in his or her employer's business account.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“G1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the description of the suspicious transaction, beginning at 01. If more than 400 characters are required in field G1, add another Part G and increment the sequence number by 1. |
*1 |
Description of suspicious activity |
X(400)LJ |
The more information that you provide to explain the basis of your suspicion, the more valuable your report will be. The ideal response would clearly and completely describe all of the factors or unusual circumstances which led you to a suspicion of money laundering or terrorist financing, and would provide as many relevant details as possible to support this determination. If this report is about one or more attempted transactions please describe why each transaction was not completed. |
Total characters in Part G: 404 - Each STR must include Part G.
Field No. | Field Name | Format | Comment |
---|---|---|---|
± |
Part ID |
X(2) |
“H1” |
± |
Part sequence number |
9(2)RJZ |
Sequence number of the description of the Action Taken, beginning at 01. If more than 400 characters are required in field H1, add another Part H and increment the sequence number by 1. |
*1 |
Description of action taken |
X(400)LJ |
Identify whether you have taken any action as a result of reporting to FINTRAC. For example, if you are also making a report to a law enforcement agency. |
Total characters in Part H: 404 - If you did not take any action as described above, do not include Part H in the report for that transaction.
5.3.1 STR Structure Flowchart
- Date Modified: